We See Solutions.™
"The right partnership transforms challenges to successes"
Two cross-town venues over two days with 14 concurrent fund meetings for 300 high-value investors? No problem. Jo, our Director of Commercial & Operations and event know-how extraordinaire, was ready to unlock the solutions for success.
Having a polished event that reflects well on a brand is always important, but especially for meetings with 300 high-value investors. To accommodate this number of participants, our client had to book two venues in Avignon as each hotel didn’t have enough conference rooms for all their sessions. They were worried that people might have a difficult time getting to the right venue, get lost on the way, or be put off making the extra effort to move between venues. They reached out to us to see how we could work through this logistical challenge, while still delivering a 5 star experience.
To help make sure guests knew where they needed to be and when, we recommended giving pre-event access to Chime Live on everyone’s own mobile devices. Jo and the team worked with the client to streamline the timetable so as to minimise the number of relocations and allow travel time between venues. The client set up coach transfers every 15 minutes between the 2 venues so that their attendees didn’t have to find their way or hail cabs. And since Chime has the capability to create personlized agendas for each attendee, on the day guests could just look at their phones and see where they needed to be next.
With Jo’s event expertise, and our team’s expert project management, production and onsite knowledge, everything went really smoothly, nobody got lost and everyone managed to get to meetings on time. When guests arrived we had our technicians handing out iPads preloaded with presentations, speaker bios, our ‘Ask a Question’ tool and the ‘Notes’ functionality so they didn’t have to carry around paper and could send to themselves. We also had our on-site technical support teams at each venue, pushing the presentations, questions and forms at the right moments, and of course ready to help as needed. And we’re happy to say the guests and our clients were delighted with the experience.